Wedding Venue

5 Important Questions to Ask Your Venue Before Booking

Planning a wedding can be extremely stressful and time-consuming, not to mention, very expensive! One of the biggest and costliest decisions, when it comes to your special day, will be choosing your venue. That is why it is important for you to know the right questions to ask when shopping for your venue. These questions can help ensure you are getting everything you want, and most importantly, they can save you a significant amount of money! So don’t stress, we are here to help, take a look below at the five questions to ask before booking your wedding venue!

  1. Does the Venue Supply Tables and Chairs?
    Believe it or not, there are several venues out there that may not supply tables and chairs for your event.  A question like this may be easy to overlook, but renting tables and chairs is no small expense and can add up very quickly!
    -Chiavari chairs are the most common and desirable for weddings, these chairs can run up to $10 per chair to rent.  White garden chairs are another common wedding chair, averaging at about $4 per chair.  120-inch tables seat 10 people and typically rent for about $10 each.  In the end, it will cost you about $11 per guest if you were to set up with chiavari chairs and round tables with seating for 10.  If you have 150 guests, that already an additional $1,650!
  2. Does the Venue have China, Glassware and Silverware?
    This information is not always presented at the beginning when getting a quote from a venue or caterer. Unfortunately, most independent venues do not supply china, glassware, and silverware and these necessities can end up being extremely expensive.
    -On average, china, glassware, and silverware can cost $5 to $10 per person, depending on what type of event you are having. If you have 150 guests, that can add up to an additional $750 to $1,000.
  3. Does the Venue have a Dance Floor?
    There is no better day to celebrate and dance than your wedding day, but your guests are going to want to join you!  Make sure there is room on the dance floor for both you and your guests to enjoy your special day.
    -A 20 by 20-foot dance floor can cost you about $1,000.
  4. Does the Venue Supply Table Linens and Linen Napkins?
    If the venue you are looking at does not supply tables and chairs, like we talked about previously, it is likely that it does not supply linens either.
    -Napkins start at around 75 cents each and liens, for the average 120-inch table, go for about $17 each.  You must also keep in mind, you are responsible for covering more than just the tables for your guests’ seating.  Buffet tables, cake tables, gift tables, registration tables, and whatever else you may have will also need to be covered and should be added into your cost.  A 150 guest wedding will consist of about 22 tables and 150 napkins, bringing the price for linens to around $486.50.
  5. Does the Venue Charge for Parking?
    If you are having your reception in or near a downtown area, there is a good chance your venue either charges for parking or requires valet service.
    -Parking could cost anywhere from $5 to $15 per car. If you calculate a 150 guest wedding by one car per two guests, you would have 75 cars, averaging an additional cost of $750.

We hope we didn’t scare you too much with all of these big numbers! As you can see, the necessary items for your wedding can add up fast! If you don’t ask the right questions you could be facing thousands of dollars in additional charges that possibly could have been avoided. Be informed, ask first and save money!

4 thoughts on “5 Important Questions to Ask Your Venue Before Booking

  1. Reblogged this on Tartan Rose Weddings and commented:
    For anyone looking for their wedding venue at the minute I really recommend reading through Wedbite’s post on questions to ask your venue before booking.

    The venue I have booked have been amazing (and very transparent over what is included and what isn’t). Our package actually includes room hire, white linen, chair covers, chair sashes, floral arrangements, three course wedding breakfast, toast drinks, arrival drinks, 1/2 bottle of wine per person with the breakfast, red carpet hire, white star backdrop, water throughout the celebration and evening (some places do charge for this), evening snacks (bacon baps, laurie_ann989@hotmail.co.uk dogs and mini fish and chips), disposable cameras on all tables, dj, cake stand and knife, 6 months spa membership for B and G, wedding night stay for B and G, three rooms Bed and breakfast for close family on wedding night, place cards, table plan, menus, tea lights, table mirrors, blackjack and roulette table (nice bit of fun entertainment between the breakfast and reception) and they are even going to post our invites! 🙂

    Liked by 1 person

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