Beginner’s Guide to Wedding Venue Hunting

When starting to wedding plan, one of the first things to do is find a venue. Everything centers around the venue so this is one of the most important parts of getting the wedding planning process started. When starting your hunt, you want to get as much information as possible from the potential venues so there are no surprises down the road and to ensure the venue you end up with is your perfect fit. Below is a list of questions to help you make the best decision for your special day.

  • How many weddings do you have in one day?
    Many venues have more than one wedding in a day, which is fine, you just want to ensure you have enough setup and breakdown time, as well as, enough time for your event. You will want at least 2 hours for setting up, 1 hour for breaking down, and 4 hours for your actual event. Another great question when discussing the time frame is the cost of adding an additional hour.  An extra hour can eliminate some stress and erase any feelings of needing to rush any portion of your event, so if the price is right, it is definitely worth it!
  • What is included in the venue rental?
    Venues range from providing only the venue space to providing tables and chairs, utensils and plates, linens, napkins and more. If no additional items are included, another great question is if you must rent them through the venue or if they can be provided by the caterer or a vendor.  The fewer vendors you have to deal with, the less stress you will have.  A venue that provides you with more than just an empty space will save you from the headache of making sure everything arrives at the right place at the right time and allow you to pay attention to other important details of your day.
  • When are the final details due?
    You want to know up front what your commitment is when signing the contract and the flexibility of final head count and any possible changes you may need to make down the road when you are further into planning.
  • Are you required to use the venue’s preferred vendors?
    Some venues will have a list of vendors you must use such as caterers, decorators, florists, and so forth.  If this is the case, you will want to look up these vendors before deciding on the venue in order to make sure they are also a great fit for you and to get an idea of their pricing.
  • What are you, as the client, responsible for as far as breakdown after the event?
    Some venues only require that you or your vendors take out any décor or items you brought in the venue with you. Others require you to go so far as to sweep and mop the venue when your event concludes. This is good to know so you can prepare accordingly.
  • Are there any restrictions?
    Can you hang decorations from the ceiling or on the walls? Are candles allowed? Is confetti allowed? These are all good questions to ask so that you have all the facts and are aware of all the venue regulations.  You don’t want to find out that you can’t have certain decor after you already had the perfect vision of how you planned to decorate the venue in your head.

While the above are basic functional questions you need to know, don’t be afraid to ask a ton more. A great wedding venue will be happy to answer your questions and there is no such thing as getting too much information. Feel free to walk around the venue and take pictures if you like. Keeping organized and bringing a list of questions in a wedding folder can prove to be very helpful.  Happy wedding planning!

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