I know you are new to wedding planning, and for most couples, this is the first time they have ever had to plan something so big and detailed. But don’t worry! That is why I am here to help you build your dream day! With that said, there will come times when you will need to momentarily step back and to let the wedding professionals guide you. Your wedding is your vision and I want to help you get there. Just keep in mind that sometimes you may need to briefly get out of the driver’s seat – just long enough for your wedding vendors to map things out for you. Below are three things that you should stop doing when planning your wedding in order to make the process easier and more enjoyable for everyone!
1. Not Revealing Your Budget
While it may seem like being completely upfront and honest with your vendors could make you too vulnerable, it’s actually the opposite. This is your first time, but wedding professionals do this every day. It is very common for couples to hide their desired catering budget and us wedding professionals don’t understand why! When you go to buy a car, you know before you leave the house whether you’ll be shopping for a Honda or Lamborghini, and you should follow that same mindset while planning your wedding. Give your caterer a starting budget that you know you are comfortable with, even just a range is fine! Providing a dollar amount as a strong starting point is so much more helpful than saying, “low budget”, “affordable” or “high-end budget” – your definition of “affordable” could mean a far different number than another couple.
The worst thing you can do is ignore the budget topic altogether. Your caterer will want to provide you the best services within your budget. No caterer wants to scare you away with a giant sticker price and also doesn’t want to disappoint you with something more basic than what you had in mind. Trust that your wedding caterer isn’t out for every dime of your budget! Holding out on your budget only slows things down and makes it take longer to get you the information you need. If you truly don’t have a budget in mind, be upfront about it, but also be realistic that you may not get the type of catering proposal you had in mind right off the bat.
2. Bringing an Entourage to Your Tasting (Especially Without Notice)
This one can easily be avoided. For most caterers, they plan ahead to serve two people and prepare accordingly. Your tasting is basically a private dinner consisting of one on one time with the chef. Unlike restaurants, not all caterers have endless amounts of food on hand. Caterers order food fresh for each event and order the quantity based on attendance. Your caterer will understand that there may be a parent, bridal party member, or sibling who wants to come as well, and that is fine, but you should be sure to share that information beforehand. Not only does your caterer not want to look ill prepared, but they also like to know your proposed headcount ahead of time to make things easier on you. If you have six people that want to join your tasting, most caterers will kindly guide you toward a more intimate number. While it is understandable that some people may be helping you pay for the wedding, or your best friends are foodies and you value their opinions, there really can be too many cooks in the kitchen. Once you surpass four people, the opinions can be overwhelming, and you may walk away feeling more stressed than needed. The value of bringing others into the wedding planning process is understandable and appreciated, but ultimately this day is about you and your partner. This is your day to be yourselves, and have things the way the two of you like them! If you bring too many strong opinions to the table, you might lose your wedding day identity.
3. Asking Too Many Questions without Answering Any of Theirs
We know this is an exciting time, and definitely an unknown domain. You have nothing but questions, and that is very normal, but remember how often your caterer has done this. Let them guide you. It’s just like in school – if you wait long enough, your questions will probably be answered before you have to ask them. You’ll get your answers faster by providing some first. It’s very hard to tell you how many servers you will need to have on staff for your event if you don’t state how many people you’re expecting or what type of dinner you want. Event hours, guest count, type of dinner service, and type of bar are just a few of the factors in calculating event costs. The only question you really SHOULD ask upfront is to see a menu, because after all, if you don’t love what your potential caterer is cooking up, it’s time to keep looking.
While this post focused on things to avoid while working with your wedding caterer, these 3 tips can be applied with almost all of your other wedding vendors as well. Not everyone is out to get you when planning a wedding. Wedding professionals understand what a great expense a wedding is and want to make your event as amazing as possible. This is why it is important to be honest about your budget so that they can plan accordingly and do their absolute best to fulfill all of your requests. Also, remember, whether it be about food, color scheme, decorations or anything else, don’t let anyone’s opinion take over your day, you and your future spouse should make all the final decisions and always remember to please yourselves before anyone else! While your mind will most likely be filled with questions the whole time you are planning your wedding, stay calm! If you are working with the right wedding vendors they will ease your mind and provide you with the knowledge you need to plan your dream day. I hope this helps and as always, happy wedding planning!