Wedding Catering Charges Breakdown

As you start researching caterers for your wedding, you may find you are seeing charges and fees you didn’t expect. Rest assured, the additional charges stated on your proposals are not your caterer’s way of scamming you – they are very much part of the norm.  Keep in mind, while hiring a caterer means you are purchasing food for your event, you are also purchasing a service.  Here is a breakdown of the most common charges that come with catering:

Service Charge
This one always gets the biggest reaction out of couples, so let’s start here.  A service charge is a fee that is typically 18 – 22% added to your total event costs. Couples think that this covers the staff tips, but it doesn’t.  It’s used to cover things like fuel costs, overhead, and wear and tear of equipment and serving ware. Think about what it takes to serve your family at Thanksgiving, now imagine doing that for 150 – 200 guests, in addition to having to set up your own kitchen in a new place to do it!  There are a lot more details and equipment needed than people realize. Even so, every company may work with a slight variation of what is included, so it is not taboo to ask what each company includes in their service charge.

Rentals
Once you choose your delicious menu, don’t forget you will need to provide a way for guests to enjoy it!  Venues may provide linens and napkins, however, they typically depend on your caterer to provide china, glassware and silverware. Be sure you confirm what the price covers – some caterers price things per person, while others are per item. You want to make sure you have all the bases covered, from cake plates and forks to coffee mugs and champagne flutes if you are planning on serving it.

Staffing
The food and drinks won’t serve themselves, and I certainly don’t want you or your bridal party bringing out giant pans of hot food while wearing beautiful attire. Servers are crucial for keeping your event running smoothly and your guests taken care of.  I’m sure I don’t even need to begin to explain how important bartenders are, and in some states, they are legally a must. All alcohol must be served by licensed bartenders. Most companies pay their staff $20-30 per hour, and while it can sometimes feel like a heavy hit to your budget, it is more of a necessity than anything. Your wedding should be a fun day for you and your guests.  The only time you should be breaking a sweat is on the dance floor!

Tax
Just like everything else you purchase, your catering is subject to the standard state tax. This applies to all goods and services provided by a business. If you do not see tax stated on a received proposal, check with the caterer to see if it is worked into another area/charge. While I hope all caterers are upfront about all charges and fees from the start, some may run things a bit differently, and you may have a second bill outlining the behind the scenes costs.

I hope this breakdown has helped shed some light on the commonly misunderstood catering charges.  It is no secret that planning a wedding is expensive and seeing so many charges can be overwhelming, but it is important to remember that this is one of the most important days of your life!  A great caterer is worth it, in the end, your guests will enjoy every aspect of the night and so will you.  An experienced caterer will ensure that everything goes along without a hitch and leave you stress-free to enjoy the best day of your life!   Don’t go with a second-rate wedding caterer just to save a few bucks, choose based on who you think will  help make your day as special (and delicious) as possible.  Happy wedding planning!

Workouts and Recipes to get you Wedding Day Ready

There is a lot to plan and prepare for your wedding, and I’m not just talking about linens, DJs and flowers. It is common to hear about people wanting to get in shape for their big day. It’s the one day even the most anti-gym people express they want to look and feel great. There’s only one problem – gyms can be expensive!  And diets have a bad reputation for consisting of bland and meager “meals”.  But wait, I have good news for you!  You don’t have to starve or run yourself into the ground to look and feel great on your wedding day – the secret is taking care of yourself and staying active on your own time. It might be hard to get started, but I am here to help make it a little easier. Here are three of my favorite fitness blogs, as well as some of their featured recipes to help you get wedding ready. Did I mention you don’t have to pay a membership fee to gain access to all these great things? Finally, something for your wedding that DOESN’T cost you anything!

1. Breakfast with Blogilates
This social media sweetheart will get your body moving and heart pumping in no time! Known for encouraging healthy lifestyles and fun workouts, Cassey Ho has created multiple types of workouts for all interests. She has a lot of great recipes and resources to help you feel great for your big day. Here is one of my favorite breakfast recipes:

Berry Crunch Oatmeal
Ingredients:
1 cup quick cook dry oats
2 tbsp dried cranberries
Few raspberries
2 cups hot water
2 tbsp honey Greek yogurt
1 tbsp pistachios
Honey or agave (for extra sweetness)
Directions:
1. Combine oats and dried cranberries in a bowl with hot water. Stir together. They will cook in the bowl.
2. Put a dollop of Greek yogurt on top.
3. Top with pistachios, raspberries, and honey.

Pair it with a workout to wake up your abs:
http://www.blogilates.com/blog/video/extreme-abs-3-intense-at-home-ab-workout-for-flat-abs/

2. Lunch with Tone It Up
Fitness duo Karena and Katrina have mastered the art of hybrid workouts. They even have their own line of protein shakes! Whether you want to get results fast with HIIT, or stretch it out with some yoga, they have the perfect workout for you. Try this delicious lunch recipe:

Strawberry Fields BIKINI Wrap
Ingredients:
1-2 collard greens
4-6 oz grilled chicken
1 Tbs red onion, chopped
3 strawberries
2 Tbs fresh mint, chopped
Drizzle agave
Directions:
Lay all ingredients in your collard green. Wrap up and enjoy!

 Pair it with a great kettle ball workout:
https://www.toneitup.com/workouts/new-workout-bikini-kettle-band/

3. Dinner with Fit Blender
Daniel and Kelli describe themselves as “a husband and wife team of personal trainers on a shoe string budget.” They are strong advocates for living a healthy, active lifestyle, no matter your budget. They know first-hand what it is like to try and fit a workout into your schedule – they both juggled full time jobs while growing their fitness brand.  Try this delicious stir fry recipe for dinner:

Garlic Basil Chicken Vegetable Stir Fry
Ingredients:
1 onion
1.5 cups carrots
10 mushrooms
2 celery stalks
1.5 cup corn
1 zucchini
1 head of broccoli
1 lb mung bean sprouts
2 chicken breasts, diced (or vegan/vegetarian options; see below)
3 Tbsp cooking oil
4-6 garlic cloves
4 Tbsp soy sauce
1 Tbsp basil
Rice: white, black, brown, wild, etc
*Cook enough rice to make at least 3 cups; no harm in making extra as it makes for quick and easy leftover dishes for meals that follow.
Directions:
1. Start cooking the rice of your choice so that it will be ready when you are. Chop up the chicken & all of the vegetables into desired bite sized pieces.
2. Add the oil and chicken to a cooking pan on medium heat and allow it to start cooking.
3. Add the basil, garlic, onions, and carrots; sauté for extra flavor. Once the onions are transparent, add in the rest of the vegetables (which take less time to cook) and soy sauce. Stir well. Once the vegetables are cooked to your liking (also making sure the chicken is cooked all the way through), serve over rice or rice noodles and enjoy.
Try not to add any additional salt, instead focusing on increasing the basil or garlic if you want more flavor. 

Made as described, this recipe will feed four hungry people (possibly more if you add more rice to each dish). Save leftovers in the fridge for an easy meal option later on.

Pair it with this workout:
https://www.youtube.com/watch?v=zsaGmHsIGy8

As you can see, getting fit for your big day doesn’t have to be bland and unenjoyable.  There are tons of healthy and delicious recipes all over the internet, be sure to mix it up and try new things in order to avoid getting sick of the same basic meals.  Also, remember, working out only requires a tiny part of your day.  Feel free to start out small with a few at-home exercises or maybe a walk around the neighborhood after work.  Your wedding is by-far one of the most memorable days of your life, be sure you are at your happiest and feeling great about yourself in every way!  Enjoy your new recipes and workouts.  Happy wedding planning!

4 Details You Need to Know Before Meeting Wedding Caterers

Wedding planning can be made into a bigger beast than it needs to be, but if you come prepared to vendor meetings it will tame things quite a bit.

Wedding planning can be made into a bigger beast than it needs to be, but if you come prepared to vendor meetings it will tame things quite a bit.  Vendors don’t expect you to walk into the meeting knowing the ins and outs of the wedding world … that’s their job! However, in order to successfully find the right vendors for your big day, you do need to know what you want to a certain extent. Here are four key things you need to know, or at least have some idea of before starting your search for the perfect wedding caterer:

  1. Your Budget
    This topic always feels so taboo to couples which is why I bring it up first.  Your budget really dictates what can be made possible.  There is nothing wrong with saying your budget, it actually helps in many ways and makes planning much easier. Stating your desired budget helps your prospective caterer choose the best menu for you. Don’t fixate on whether your budget is too high or low for what you want.  Tell your caterer what you want and what you are willing to pay for it. If your budget truly is unrealistic, caterers will help bring you to reality.  There isn’t a caterer out there that could pull off serving surf and turf for $8 per person.  However, if you are willing to work with the caterer and be open-minded to their suggestions, you may be able to get closer to your ideal wedding menu without completely hurting your wallet. Trust the pros! Tell them what you want. Be honest and open, and they will do the same.
  2. Your Desired Theme/Style
    Whether you want traditional or quirky, you need to have an idea of which road you want to take. Some caterers specialize in very elegant, traditional plated meals while others are known for breaking the mold. Then, of course, there are the caterers in the middle who do a little bit of everything. It’s not a matter of talent, but your preference.  Knowing earlier on what type of meal you want to have at your wedding helps save you time and stress. Choosing your vendors is like dating all over again, you find the one you click with, and the rest is history.
  3. Guest Count
    By no means do you need a final headcount before meeting with caterers, but having an idea of how many guests will be attending will help your prospective caterer choose menus that are more realistic for you. This goes side by side with your budget like we just talked about above, 250 people versus 50 people can mean a completely different menu for your desired budget. If you really don’t have any idea how many guests you plan on having, you need to step back and sort that out first.
  4. Event Hours
    This detail gets overlooked a lot, but it affects your caterer just as much as the menu or rentals. Most caterers include an hourly rate for their staff, so you need to have an idea of how long you want your event to be. If you already have your venue booked, this should be an easy answer. If you are still looking for your venue, just having an idea of the type of event you want is enough for your prospective caterer. Some couples choose to only have a light cocktail reception that wraps up within two hours while others want a six-hour reception. You don’t need to know your exact event start and end time, you just need to know what kind of event you have in mind.

So there you have it, the 4 details of your wedding that you should know the answer to before starting your search for the perfect caterer.  The more information you can provide your prospective caterer with, the better off you will be and the more they will be able to help you.  Planning your special day is never anything short of stressful, embrace the help when it is available and allow your caterer to make your ideas work the best they can.  You will be surprised at what is possible when you let down your wedding planning guard a little and leave some aspects to the pros.  Happy wedding planning!

Refreshing Spring Wedding Ideas

Spring is upon us and with the change in weather, we are seeing couples opt for some less formal options, as well as, lighter menu selections to add to the big day.

Spring is upon us and with the change in weather, we are seeing couples opt for some less formal options, as well as, lighter menu selections to add to the big day.  Below are some fresh and cool ideas for the warmer months of 2016:

Grown up Popsicles:
“Poptails”, or frozen cocktails are a playful idea for the spring or summer and the options are endless. These can go with your wedding theme or be a take on your favorite cocktail. Great with champagne or prosecco, examples include champagne and raspberry, margarita, wine soaked, bourbon peach and many more. Also, feel free to leave out the alcohol in some for a kid-friendly version!

Mix and Matched Décor:
From stemware to plates to chairs not everything has to match anymore. If you are going for a slightly more casual and lively look, this is a new trend in the wedding world. You can also apply the same concept to bridesmaid dresses and color palates. Don’t be afraid to get eclectic!

Fruit and Veggie Bar:
This is a great cocktail hour idea for a lighter fare. For the veggies, this is all about the dips, be sure to have a few different dip options! To change up the traditional veggie and fruit display idea, you could offer individual veggie cups with dip or yogurt and fruit parfaits.

Dessert Shooters:
For a late night snack or appealing display, these are a standout dessert option. Wedding cake is often left untouched, but mini desserts seem to fly off the tray! Some ideas include Strawberry Shortcake, Key Lime, Lemon Meringue, Boston  Crème Pie, Banana Cream, and Lemon Cheesecake

Low-Key Ceremonies:
If you are a more private couple, you can choose to keep your wedding ceremony simple. I am seeing this more and more with couples who want to get to the celebrating while still having a meaningful intimate moment with one another. Another way to keep things relaxed is by offering pre-ceremony cocktails because, well, it’s never a bad time for a cocktail!

Spring weddings are great and super enjoyable.  Not only is the weather beautiful, but this time of year allows for a lot of fun food and drink options.  Whether you want a low-key wedding or to go above and beyond, these ideas can help make your special day complete.  Happy wedding planning!

Four Common Catering Misconceptions

Get the most out of your caterer with these four tips. Learn what will actually save you money and what only sounds like it will.

Choosing a caterer for your big day is one of the major decisions you will have to make.  It is no secret that wedding costs add up quickly and with there being so many options within your catering decisions, this may seem like a good place to cut down on some of your budget.  There is no harm in trying to trim some costs, but not everything you think is going to save you money will actually do so.  I am here to explain some misconceptions when it comes to catering and ways to save.  Get the most out of your caterer with these four tips, learn what will actually save you money and what only sounds like it will.

  1. Thinking an all vegetarian event will save you money
    It makes sense when you initially get the idea, but when it comes time to crunch the numbers, you may be surprised. While steak can be pricey, it doesn’t mean that vegetarian options would save you much money. Instead of looking at meat vs no meat, consider the products. Mushroom ravioli with truffle oil can cost just as much, if not more, than some meat entrees. Take into consideration the products used with each dish when you are choosing your menu items. If something is imported or out of season, it may add a few extra bucks per person.
  2. Assuming action stations are cheaper
    Actions stations are a great addition to a wedding! They engage your guests, allow them to pick how they want their food, and they can catch up with family and friends while they wait their turn. However, with each action station comes an additional attendant or two to help serve guests – and that means extra staffing cost for you. When considering action stations, don’t look at just the price per person for the station. Ask your caterer how many staff members are required to work each station you are interested in. If having solely actions stations breaks the wedding bank, choose one action station that is a must-have, and ask your caterer to help you find the right buffet to compliment it.
  3. Ordering less hors d’oeuvres than your anticipated head count
    It may sound crazy, but it happens more often than you’d think. If you have 200 guests attending, and only have the budget to feed hors d’oeuvres to 60 of them, it’s time to come up with a new plan. Think of it from the guest’s perspective – if you attended a wedding and heard people rave about an hors d’oeuvre, you’d want to try it, wouldn’t you? To avoid this, choose lesser priced hors d’oeuvres that you can order more of, or ask your caterer about their display selection. You want to make sure whatever is available to guests is available to all guests.
  4. Paying for an open bar for half of your guests
    This is not a reality. Even if his side doesn’t drink at all, how will the bartender know if they are part of the groom’s side? And how will they regulate it? If you have 250 guests and think only 100 will drink, look into other bar options. Venues and caterers offer a variety of options. If you don’t like the idea of a cash bar, consider drink tickets or a consumption bar. Both are paid by you, but they can be more affordable alternatives in this case. With drink tickets, there are different tiers of pricing depending on the type of bar available. You can purchase as many drink tickets as you wish, and then distribute them amongst the guests you know will drink. An easy way to do this is including it with their place card. Once their tickets run out, they can have the option of purchasing drinks. A consumption bar means every drink has a set price (which also depends on which tier bar you have available) each drink ordered gets tallied throughout the event. You will then get billed after the event for those drinks served. You can set limits to this as well. If your bar budget caps at $2,500, the bar can turn into a cash bar at that point. Most caterers and venues are great about allowing you to extend the cap as the night goes on as well.

It is easy to see why Brides and Grooms may see some of the above options as smart money saving ideas before they are really looked into.  It is important to make sure you evaluate and compare your options before actually making a decision.  Don’t cheat your guests out of something delicious by thinking you are saving a few bucks when in reality, you may not be.  Don’t stress, caterers are well aware that there is always a budget to aim within when planning a wedding.  A good caterer will work with you and be able to make suggestions so that you will be happy with your food choices and your spending!