4 Details You Need to Know Before Meeting Wedding Caterers

Wedding planning can be made into a bigger beast than it needs to be, but if you come prepared to vendor meetings it will tame things quite a bit.

Wedding planning can be made into a bigger beast than it needs to be, but if you come prepared to vendor meetings it will tame things quite a bit.  Vendors don’t expect you to walk into the meeting knowing the ins and outs of the wedding world … that’s their job! However, in order to successfully find the right vendors for your big day, you do need to know what you want to a certain extent. Here are four key things you need to know, or at least have some idea of before starting your search for the perfect wedding caterer:

  1. Your Budget
    This topic always feels so taboo to couples which is why I bring it up first.  Your budget really dictates what can be made possible.  There is nothing wrong with saying your budget, it actually helps in many ways and makes planning much easier. Stating your desired budget helps your prospective caterer choose the best menu for you. Don’t fixate on whether your budget is too high or low for what you want.  Tell your caterer what you want and what you are willing to pay for it. If your budget truly is unrealistic, caterers will help bring you to reality.  There isn’t a caterer out there that could pull off serving surf and turf for $8 per person.  However, if you are willing to work with the caterer and be open-minded to their suggestions, you may be able to get closer to your ideal wedding menu without completely hurting your wallet. Trust the pros! Tell them what you want. Be honest and open, and they will do the same.
  2. Your Desired Theme/Style
    Whether you want traditional or quirky, you need to have an idea of which road you want to take. Some caterers specialize in very elegant, traditional plated meals while others are known for breaking the mold. Then, of course, there are the caterers in the middle who do a little bit of everything. It’s not a matter of talent, but your preference.  Knowing earlier on what type of meal you want to have at your wedding helps save you time and stress. Choosing your vendors is like dating all over again, you find the one you click with, and the rest is history.
  3. Guest Count
    By no means do you need a final headcount before meeting with caterers, but having an idea of how many guests will be attending will help your prospective caterer choose menus that are more realistic for you. This goes side by side with your budget like we just talked about above, 250 people versus 50 people can mean a completely different menu for your desired budget. If you really don’t have any idea how many guests you plan on having, you need to step back and sort that out first.
  4. Event Hours
    This detail gets overlooked a lot, but it affects your caterer just as much as the menu or rentals. Most caterers include an hourly rate for their staff, so you need to have an idea of how long you want your event to be. If you already have your venue booked, this should be an easy answer. If you are still looking for your venue, just having an idea of the type of event you want is enough for your prospective caterer. Some couples choose to only have a light cocktail reception that wraps up within two hours while others want a six-hour reception. You don’t need to know your exact event start and end time, you just need to know what kind of event you have in mind.

So there you have it, the 4 details of your wedding that you should know the answer to before starting your search for the perfect caterer.  The more information you can provide your prospective caterer with, the better off you will be and the more they will be able to help you.  Planning your special day is never anything short of stressful, embrace the help when it is available and allow your caterer to make your ideas work the best they can.  You will be surprised at what is possible when you let down your wedding planning guard a little and leave some aspects to the pros.  Happy wedding planning!

4 Unique Wedding Cake Alternatives

We all know a tiered wedding cake is the traditional dessert and often a focal point at any wedding, but these days more couples are opting for something a little bit more distinctive. Here are 4 unique ways to satisfy your sweet tooth on your big day!

We all know a tiered wedding cake is the traditional dessert and often a focal point at any wedding, but these days more couples are opting for something a little bit more distinctive. Here are 4 unique ways to satisfy your sweet tooth on your big day!

  1. Donuts
    Donuts will be the next big thing in wedding desserts, taking cupcakes place as the runner-up to cake. They are easily customizable, you can decorate them to be plain or ornate.  Donuts also give you the ability to create tons of different flavor options for your guests, allowing you to be able to please everyone with the variety of options. Serve these babies up with cold milk or hot coffee and they are sure to be a hit!
  2. Pie Buffet
    Having a pie buffet at your reception will give it a hint of nostalgia and a variety your guests will love. This option can also be very budget friendly if you have family members or friends who are expert pie makers. Pair this up with some vanilla ice cream or whipped cream and you’re set!
  3. Ice Cream Sundae Bar
    Who doesn’t love ice cream?! A make-your-own sundae bar will win over guests of all ages. With so many options you can even cater to those who have special dietary restrictions by offering ice cream made with coconut milk or non-dairy sorbets. You can also add a personal touch by creating custom flavors to really impress your guests. Add some sprinkles, nuts, chocolate sauce and caramel for your guests to customize their sundae and you are sure to have a winning dessert bar!
  4. Fresh Fruit & Cheese
    Fruit and cheese are such an elegant pairing of deliciousness! You can create beautiful displays by playing up the different shapes and colors of the fruits. An assortment of cheeses will provide your guests with a savory snack while the fruit will satisfy their sweet tooth without any of the guilt. You can also add a chocolate fountain to dip the fruit in for a little indulgence and because, well, who doesn’t love a chocolate fountain?!

There you have it, 4 wedding cake alternatives sure to please any guest.  Don’t be afraid to shy away from the traditional aspects of things when planning your wedding, it might make your special day even more special when you do!  As always, happy wedding planning.

5 Important Questions to Ask Your Venue Before Booking

If you don’t ask the right questions before booking your venue you could be facing thousands of dollars in additional charges that could have been avoided.

Planning a wedding can be extremely stressful and time-consuming, not to mention, very expensive! One of the biggest and costliest decisions, when it comes to your special day, will be choosing your venue. That is why it is important for you to know the right questions to ask when shopping for your venue. These questions can help ensure you are getting everything you want, and most importantly, they can save you a significant amount of money! So don’t stress, we are here to help, take a look below at the five questions to ask before booking your wedding venue!

  1. Does the Venue Supply Tables and Chairs?
    Believe it or not, there are several venues out there that may not supply tables and chairs for your event.  A question like this may be easy to overlook, but renting tables and chairs is no small expense and can add up very quickly!
    -Chiavari chairs are the most common and desirable for weddings, these chairs can run up to $10 per chair to rent.  White garden chairs are another common wedding chair, averaging at about $4 per chair.  120-inch tables seat 10 people and typically rent for about $10 each.  In the end, it will cost you about $11 per guest if you were to set up with chiavari chairs and round tables with seating for 10.  If you have 150 guests, that already an additional $1,650!
  2. Does the Venue have China, Glassware and Silverware?
    This information is not always presented at the beginning when getting a quote from a venue or caterer. Unfortunately, most independent venues do not supply china, glassware, and silverware and these necessities can end up being extremely expensive.
    -On average, china, glassware, and silverware can cost $5 to $10 per person, depending on what type of event you are having. If you have 150 guests, that can add up to an additional $750 to $1,000.
  3. Does the Venue have a Dance Floor?
    There is no better day to celebrate and dance than your wedding day, but your guests are going to want to join you!  Make sure there is room on the dance floor for both you and your guests to enjoy your special day.
    -A 20 by 20-foot dance floor can cost you about $1,000.
  4. Does the Venue Supply Table Linens and Linen Napkins?
    If the venue you are looking at does not supply tables and chairs, like we talked about previously, it is likely that it does not supply linens either.
    -Napkins start at around 75 cents each and liens, for the average 120-inch table, go for about $17 each.  You must also keep in mind, you are responsible for covering more than just the tables for your guests’ seating.  Buffet tables, cake tables, gift tables, registration tables, and whatever else you may have will also need to be covered and should be added into your cost.  A 150 guest wedding will consist of about 22 tables and 150 napkins, bringing the price for linens to around $486.50.
  5. Does the Venue Charge for Parking?
    If you are having your reception in or near a downtown area, there is a good chance your venue either charges for parking or requires valet service.
    -Parking could cost anywhere from $5 to $15 per car. If you calculate a 150 guest wedding by one car per two guests, you would have 75 cars, averaging an additional cost of $750.

We hope we didn’t scare you too much with all of these big numbers! As you can see, the necessary items for your wedding can add up fast! If you don’t ask the right questions you could be facing thousands of dollars in additional charges that possibly could have been avoided. Be informed, ask first and save money!